Privacy Policy

Kika ("Kika", "we", "us") is a desktop app that listens to your meetings, transcribes them, suggests what to say in real time, and writes post-meeting notes. This policy explains what we collect, how we use it, who processes it, and the choices and rights you have. Questions: amitlavi16@gmail.com.

What we collect

• Account info. When you sign in with Google we receive your name, email address, profile picture, and Google account identifier. We do not receive or store your Google password.
• Meeting content. For sessions you start: the meeting title, any notes/context you type, the transcript (the text of what you and other participants say), the AI-generated summary and action items, and the suggestions the copilot showed you.
• Usage & billing. The number of live minutes you use each month (to apply plan limits) and an internal cost ledger. Payments are handled by our payment processor (Polar) — we never receive or store your full card details.
• Settings. Your app preferences (e.g. language, copilot instructions), synced so they follow you across devices.

What we do NOT store

We do not store the raw audio of your calls. Audio is processed in real time to produce a text transcript and is then discarded — only the transcript text is saved. We do not record video, and we do not sell your data to anyone.

How your data is processed

To provide the service we share the minimum necessary data with these processors:

• Google — sign-in (verifying your identity).
• Speech-to-text providers (ElevenLabs and/or Google Gemini) — your call audio is streamed to transcribe it into text in real time.
• AI model providers (Google Gemini and Anthropic, via AWS Bedrock) — transcript text is sent to generate suggestions and post-meeting notes. These providers act as processors and do not use your content to train their models on your behalf.
• Polar — subscription billing and payments.
• Railway — hosting and the database where your account and meeting data are stored.

Where your data lives

Your account and meeting data are stored in a managed PostgreSQL database, isolated per user with database-level row security so one account can never read another's data. Data is encrypted in transit (HTTPS/TLS). Your session token is stored encrypted in your operating system's keychain on your device.

Recording & consent (important)

Kika transcribes the meeting audio, which can include other participants. Laws on recording and transcribing conversations vary by country and state — some require the consent of everyone on the call. You are responsible for complying with the laws that apply to you and for obtaining any consent required before using Kika in a meeting.

How we use your data

• To run the core features: transcription, real-time suggestions, web look-ups, and notes.
• To apply your plan limits and process your subscription.
• To sync your settings and meeting history across your devices.
• To maintain, secure, and improve the service.

Retention & your rights

We keep your data until you delete it or close your account. From inside the app you can:

• Delete any individual meeting (its transcript and notes are removed).
• Export a meeting's notes.
• Delete your account and all associated data (Settings → Danger zone). This permanently removes your meetings, transcripts, notes, and settings, and cancels any subscription. This is your right to erasure under GDPR / CCPA.

Depending on where you live you may also have rights to access, correct, or port your data. To exercise any of these, email amitlavi16@gmail.com.

One exception to deletion, for fraud prevention: when you delete your account we retain a one-way hash of your Google account identifier together with a usage counter. This holds no personal data (no email, name, or content) — it only lets us stop the same account from repeatedly resetting the free monthly allowance by deleting and re-registering. We keep it on the basis of our legitimate interest in preventing abuse.

Children

Kika is not intended for anyone under 16, and we do not knowingly collect their data.

Changes

We may update this policy as the product evolves; we'll update the date above and, for material changes, notify you in the app. Continued use after a change means you accept it.

Contact

Privacy questions or requests: amitlavi16@gmail.com.